Administrative Assistant - Full Time

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office. This role involves a variety of clerical and administrative tasks, including managing communications, maintaining files, and assisting with customer service inquiries. The Administrative Assistant will play a key role in enhancing productivity and efficiency within the organization.

Duties:

• Manage incoming calls and correspondence, directing inquiries to the appropriate personnel.

• Maintain organized filing systems for both physical and digital documents.

• Maintain membership database, input donation information,
  generate event registration frameworks, and create other forms as needed.

• Assist with scheduling appointments and managing calendars for team members.

• Monitor and maintain office equipment and supplies, restocking when necessary.

• Handle requests for facility rentals.

• Assist in coordinating the Arboretum's volunteer program.

• Assist with preparation and distribution of the Arboretum’s newsletter and associated social media posts.

• Provide clerical support including data entry, proofreading documents, and preparing reports.

• Facilitate communication with clients, always ensuring excellent customer service.

• Collaborate with team members to enhance administrative processes and improve workflow.

Qualifications:

• Proven experience as an Administrative Assistant or in a similar clerical role.

• Strong computer literacy skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Familiarity with non-profit work environment is a plus.

• Excellent proofreading skills with attention to detail in written communication.

• Strong organizational skills and the ability to manage multiple tasks effectively.

• Exceptional customer service skills with a friendly demeanor.

• Ability to work independently as well as part of a team.

• High school diploma or equivalent; additional qualifications in office administration are a plus.

Compensation:  $20 – $25/hr dependent upon experience

Time Commitments: Hours may be determined upon hire.  Some evenings and weekends may be required

Location: On site

Disclaimer:

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents in this position.  This job description is not intended to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and work conditions of employees assigned to this job.  Management has the sole discretion to add or modify the duties of this position and designate other functions as essential at any point in time. This job description is not an employment agreement or contract.

Join our team and contribute to creating an efficient and welcoming environment for both staff and visitors!

Please email your resume and cover letter to: tkay@bartlettarboretum.org